• Campus for Christ: Winter Conference – East & West28 Dec

Christian Embassy, Canada: Administrative Assistant

Responsibilities: 

Administrative responsibilities:

• Answer telephones and transfer to appropriate staff member.
• Meet and greet visitors. 
• Coordinate and set up meetings and events for director. 
• Maintain calendar for director. 
• Support staff in assigned project and event-based work. 
• Create and modify documents using Microsoft Office programs. 
• Perform general clerical duties, which include, but are not limited to, photocopying, faxing, mailing and filing. 
• Maintain hard copy and electronic filing system; update database as needed. 
• Participate in weekly staff meetings, and prepare agendas and minutes for those meetings. 
• Help to set up travel, visa and accommodation arrangements for participants in international tours. 
• Research, draft or abstract reports for director. 
• Research, price and purchase office furniture and supplies. 
• Other duties as assigned by manager.
• Personal ministry responsibilities: (up to 10 hours/week)
  Develop personal ministry among either diplomatic staff or staff at the Parliament.
• Secondary responsibilities:
  1) Improve standard operating procedures when needed.
  2) Assist other staff in setting up appointments, when time permits.

Qualifications for this position:
Post-secondary diploma, fluency in both French and English, excellent writing skills in both official languages, an ability to type at least 40 wpm, a knowledge of Microsoft Office programs and a knowledge of telephone protocol.
Knowledge of international protocol a plus. Ability to put into place or improve administrative systems would be very useful.

 

WORKING CONDITIONS:
Normal office conditions prevail.